Privacy Notice
Trust Malta
Last updated: 06/03/2026
1. Introduction
Trust Malta. (“we”, “us”, “our”) is committed to protecting your
personal data and respecting your privacy.
This Privacy Notice explains how we collect, use, store and protect
personal data when you:
- Visit our
website - Apply for a
job through us - Register as
a candidate - Contact us
as an employer or client
We process personal data in accordance with the:
- General Data
Protection Regulation - Data
Protection Act
Data Controller:
Trust Malta
Registered Address: Zarb Offices, Gharghur Road, Iklin
Email : info@trustmaltaconsultancy.com
Phone : +356 21489991 Ext 6
2. What Personal Data We Collect
Candidate Information
If you apply for a job or register with us, we may collect:
- Name and
surname - Contact
details (email, phone number, address) - CV and
employment history - Education
and qualifications - Skills and
professional experience - Salary
expectations - Interview
notes and assessments - References
(if provided) - Professional
profile links (e.g., LinkedIn)
Where necessary for certain roles, we may also process:
- Right-to-work
information - Identification
documents - Police
conduct certificates - Other
documentation required by employers or law.
Client Information
If you are a client or prospective employer, we may collect:
- Name and
surname - Job title
- Company name
- Business
contact details - Recruitment
requirements
Website Usage Information
When you use our website, we may collect technical information such
as:
- IP address
- Browser type
- Device
information - Website
usage data - Cookies
3. How We Collect Personal Data
We collect personal data:
- Directly
from you (via job applications, contact forms or emails) - Through CVs
and candidate registration forms - From
publicly available professional platforms (e.g. LinkedIn) - Through
referrals - Through
cookies and analytics tools on our website
4. How We Use Personal Data
We process personal data for the following purposes:
- To assess
candidates for job opportunities - To match
candidates with suitable roles - To present
candidate profiles to employer clients - To arrange
interviews and communicate with candidates - To verify
eligibility for employment where required - To manage
our relationship with employer clients - To comply
with legal and regulatory obligations - To improve
our recruitment services and website
We do not sell personal data to third parties.
5. Legal Basis for Processing
We process personal data based on the following legal grounds under
the GDPR:
- Performance
of a contract – to provide recruitment
services and consider candidates for employment - Legitimate
interests – to operate our recruitment
business and match candidates with employers - Legal
obligations – where required under employment
or regulatory law - Consent – where we store your CV for future opportunities or process
specific information requiring consent
You may withdraw consent at any time by contacting us.
6. Sharing Your Data
We may share personal data with:
- Employer
clients seeking candidates - IT and
hosting providers supporting our systems - Professional
advisors (legal, tax, audit) - Payroll or
background screening providers where required - Regulatory
authorities where legally required
All third parties are required to process personal data securely and
in accordance with applicable data protection laws.
7. International Transfers
In some cases, your data may be shared with employer clients located
outside the European Economic Area (EEA). Where this occurs, we ensure
appropriate safeguards are in place such as approved contractual protections.
8. Data Retention
We retain personal data only for as long as necessary for
recruitment purposes.
Typically:
- Candidate
CVs and profiles are retained for up to 24 months after last
contact - Client
contact information is retained for the duration of the business
relationship and statutory retention periods
Data is securely deleted or anonymised once it is no longer
required.
9. Cookies
Our website uses cookies and similar technologies to improve
functionality and analyse website traffic.
You may manage or disable cookies through your browser settings.
Further information may be available in our Cookie Policy.
10. Your Rights
Under the GDPR, you have the right to:
- Access your
personal data - Request
correction of inaccurate data - Request
deletion of your data - Restrict or
object to processing - Request
transfer of your data - Withdraw
consent at any time
Requests may be submitted by contacting us using the details below.
You also have the right to lodge a complaint with the:
Office of the Information and Data Protection Commissioner
Website: https://idpc.org.mt
11. Data Security
We implement appropriate technical and organisational measures to
protect personal data, including secure systems, restricted access controls,
and confidentiality obligations for staff.
12. Contact Us
If you have any questions about this Privacy Notice or how we handle
personal data, please contact:
Trust Malta
Email: info@trustmaltaconsultancy.com
Telephone: +356 21489991
Ext 6