GDPR

Privacy Notice

Trust Malta
Last updated: 06/03/2026

1. Introduction

Trust Malta. (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy.

This Privacy Notice explains how we collect, use, store and protect personal data when you:

  • Visit our website
  • Apply for a job through us
  • Register as a candidate
  • Contact us as an employer or client

We process personal data in accordance with the:

  • General Data Protection Regulation
  • Data Protection Act

Data Controller:
Trust Malta
Registered Address: Zarb Offices, Gharghur Road, Iklin

Email : info@trustmaltaconsultancy.com

Phone : +356 21489991 Ext 6

2. What Personal Data We Collect

Candidate Information

If you apply for a job or register with us, we may collect:

  • Name and surname
  • Contact details (email, phone number, address)
  • CV and employment history
  • Education and qualifications
  • Skills and professional experience
  • Salary expectations
  • Interview notes and assessments
  • References (if provided)
  • Professional profile links (e.g., LinkedIn)

Where necessary for certain roles, we may also process:

  • Right-to-work information
  • Identification documents
  • Police conduct certificates
  • Other documentation required by employers or law.

 

Client Information

If you are a client or prospective employer, we may collect:

  • Name and surname
  • Job title
  • Company name
  • Business contact details
  • Recruitment requirements

Website Usage Information

When you use our website, we may collect technical information such as:

  • IP address
  • Browser type
  • Device information
  • Website usage data
  • Cookies

3. How We Collect Personal Data

We collect personal data:

  • Directly from you (via job applications, contact forms or emails)
  • Through CVs and candidate registration forms
  • From publicly available professional platforms (e.g. LinkedIn)
  • Through referrals
  • Through cookies and analytics tools on our website

4. How We Use Personal Data

We process personal data for the following purposes:

  • To assess candidates for job opportunities
  • To match candidates with suitable roles
  • To present candidate profiles to employer clients
  • To arrange interviews and communicate with candidates
  • To verify eligibility for employment where required
  • To manage our relationship with employer clients
  • To comply with legal and regulatory obligations
  • To improve our recruitment services and website

We do not sell personal data to third parties.

5. Legal Basis for Processing

We process personal data based on the following legal grounds under the GDPR:

  • Performance of a contract – to provide recruitment services and consider candidates for employment
  • Legitimate interests – to operate our recruitment business and match candidates with employers
  • Legal obligations – where required under employment or regulatory law
  • Consent – where we store your CV for future opportunities or process specific information requiring consent

You may withdraw consent at any time by contacting us.

6. Sharing Your Data

We may share personal data with:

  • Employer clients seeking candidates
  • IT and hosting providers supporting our systems
  • Professional advisors (legal, tax, audit)
  • Payroll or background screening providers where required
  • Regulatory authorities where legally required

All third parties are required to process personal data securely and in accordance with applicable data protection laws.

7. International Transfers

In some cases, your data may be shared with employer clients located outside the European Economic Area (EEA). Where this occurs, we ensure appropriate safeguards are in place such as approved contractual protections.

8. Data Retention

We retain personal data only for as long as necessary for recruitment purposes.

Typically:

  • Candidate CVs and profiles are retained for up to 24 months after last contact
  • Client contact information is retained for the duration of the business relationship and statutory retention periods

Data is securely deleted or anonymised once it is no longer required.

9. Cookies

Our website uses cookies and similar technologies to improve functionality and analyse website traffic.

You may manage or disable cookies through your browser settings. Further information may be available in our Cookie Policy.

10. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Request transfer of your data
  • Withdraw consent at any time

Requests may be submitted by contacting us using the details below.

You also have the right to lodge a complaint with the:

Office of the Information and Data Protection Commissioner

Website: https://idpc.org.mt

11. Data Security

We implement appropriate technical and organisational measures to protect personal data, including secure systems, restricted access controls, and confidentiality obligations for staff.

12. Contact Us

If you have any questions about this Privacy Notice or how we handle personal data, please contact:

Trust Malta
Email: info@trustmaltaconsultancy.com

Telephone: +356 21489991 Ext 6

 

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